Bent Creek of Indian Trail HOA
Annual Meeting
January 26, 2012


Meeting called to order at 7:38 pm.
Attendees: Jacob Miller (President), Ryan Ray (Vice President), Noelle Tolar (Treasurer), Jonathon Eldridge (Board Member), Tommy Rose (Board Member), Tim Rogers (Board Member), Representatives for residences.
Board: Resignations of Jacob Miller as President and Ryan Ray as Vice President. Introducton of Jonathon Eldridge as President and Noelle Tolar as Vice President for 2012. A call was made for more volunteers. 
Budget: Review of budget including upgrades and additions, overages in 2011, changes in 2012, addition of management company. Current board unwilling to spend funds unnecessarily. 
Management: Explanation of management company's responsibilities, costs, and procedures. The management company will be unbiased in their noting of violations. Accounting will be more efficient. The website will include payment options and account information. Vehicles will be identifiable. Inspectors will not walk individual properties. History of previous management company given by retired treasurer, Debbie Clark. 
Upgrades and Additions for 2011: Entrance signs, fencing, and landscaping; second fountain in Makin Pond, concrete tables, umbrellas, and cigarette containers in the pool area.
Changes to the budget in 2012: Increase in budget for the pool for skimmer line repair and sand filter replacement, increase in the pond budget for possible erosion control, new budgeted amount added for management company, and an increase to pond maintenance due to higher cost of new company and possible repairs.
Community: A workday to be planned to improve common areas. 
Violations: The board made assurances there will be no favoritism regarding covenants violation appeals. 
Pool: Access keys will continue to be handled by a board member.
Attorney: Our current counsel will continue under the management company.
Questions were raised about the amount allotted for common area maintenance and repair, the cost of the signs and fencing, the procedures of the management company regarding violations, which management companies was looked at and which one was chosen, what the management does exactly, if the phone budget could be lowered.

Concerns were raised about loose tiles in the pool area, pressure washing the clubhouse, columns of the clubhouse, if management company will have complete control, coyotes and foxes in the woods, uncut lawns of foreclosed homes.
Facebook: Neighbor to Neighbor business page mentioned. Members of HOA group will be invited to join. 
Meeting adjourned at 8:58 pm.